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Working from home requires your law firm to look at new ways of staying organized and productive. These online tools will address all areas of your law firm’s organization and production. While not every law firm will need all of these tools, they will address the individual problems and challenges that each one faces.
So check out these tools to help you work better while working from home.
1. Trello
This project management tool lets you see all of your projects or cases organized onto a single dashboard. Your dashboard is organized into cards and then each project is broken down into tasks. You can collaborate and upload docs.
You can streamline your processes by creating rule-based triggers, calendar commands, and due date commands. Plus, you can have everything at your fingertips with the app for your phone.
You can try it out for free, and then there are three different account options. The free version will work for small businesses or individuals. Then there’s the Business Class for $9.99 per user per month.
If you have a larger business, then the Enterprise account is the best option at $20.83 per user, per month. This account option will give the most amount of support and the most features and options.
2. Taskworld
With Taskworld, you can manage multiple projects and projects that relate to each other. You can use it to ensure all tasks related to a case get accomplished. It allows you to track your individual tasks and collaborate with your team members and their tasks.
In addition to organizing your projects, tasks, and team, it gives you data analysis. An interactive dashboard will let you filter and produce reports for production analysis.
You can work from home confidently, knowing that your work is safe. This project management system uses beta analysis, privacy shields, and advanced privacy settings.
You can try out the service for free for 30 days, but then after that you’ll have to choose from one of two plans.
- Professional: $10.99 a month per user
- Enterprise: Custom pricing, minimum 25 users
3. Workfront
If you don’t manage large projects, but instead need a system to manage the daily workflow of your law firm, then Workfront is a great tool. It will give you a centralized platform to stay productive, share ideas, manage work, and create content.
Workfront applies to several different teams, including marketing, IT, agencies, product development, and professional services.
When it comes to pricing, Workfront is just plan complicated. They offer several different solutions, so your price will vary significantly depending on what solutions you need and how many people are on your team.
Then, if that wasn’t enough, there is a massive list of add-ons to choose from. These are nice for customizing your experience but can feel a bit like they are nickel and diming you into an expensive subscription.
4. Slack
Do you need a way to quickly communicate with everyone in your law firm? Slack is an instant messaging system and remote communication tool that will allow everyone on your team to openly and directly communicate with each other.
There are three subscription options, Standard, Plus, and Enterprise grid. Standard will work well for small to medium sized businesses, while Plus is better for larger companies. Enterprise is best for the largest of corporations.
- Standard: $6.67 per user per month
- Plus: $12.50 per user per month
- Enterprise Grid: Custom pricing
5. Zoom
Text chat can only take you so far, sometimes the best way to communicate is to do so face to face. Zoom helps you do this no matter where you are in the world. You can have one on one meetings and full conferences. It works as a solid alternative to Google Hangouts. So when you outgrow the Hangout, move to Zoom.
Once you sign up for your service, you can host an unlimited number of meetings. Then you can have up to 100 or 300 people join your meeting depending on the plan you purchase.
You can sign up for free, but you’ll need to select a plan to really use the service.
- Pro: $14.99 a month 1-10 hosts
- Business: $199.90 a month 10- 20 hosts
- Education: $1,800 a month for 20 plus hosts a month
- Zoom Rooms: $49 a month per room
6. Join.me
If you need to do more than video chat, then take a look at join.me. Not only can you web conference, but you can do full-screen sharing and host online meetings. Their user interface is super simple with one-click scheduling.
The best part is join.me lets you look like a larger professional company with personalized linked and branded meeting rooms. This is perfect for both interoffice and client presentations.
There are several tools that make hosting your presentation easy. You can share your screen, swap presenters, and use a “whiteboard” to ensure everyone is on the same page.
- Lite: $10 per month per user
- Pro: $20 per month per user
- Business: $30 per month per user
7. Evernote
Do you find yourself taking a ton of notes and them losing them or becoming disorganized? Then you need an organization tool that will help you keep in line. Evernote will organize all of your notes and sync across all of your devices. So no matter where you are, your notes are at your fingertips.
The service is simple to use, just sign up for an account and then add your content. Then when you need it, all you have to do is a search and you can find anything you need in seconds. This gives you more time to get things done.
You can create a wide variety of notes with Evernote. Clip things from the internet, search your handwritten notes, tags, notebooks, document scanning, and PDFs. This puts all of your notes, no matter what form they’re in, in one searchable database.
- Basic: Free
- Premium: $7.99 a month
- Business: $14.99 per user per month
8. RescueTime
Most attorneys are accustomed to billable hours when working in your law firm office. But this takes on a whole new meaning when you have to track these hours while working from home. If you find yourself constantly running out time, then you need to figure out where it’s going. Take RescueTime’s four-week course and learn how to take back control of your day.
In week one you’ll learn how to understand your time. Next, in week two you’ll learn how to organize your time and workdays. In week three you’ll begin to build powerful good habits. Finally, in week four you’ll learn how to eliminate possible distractions that can sabotage your efforts.
Once you complete the course, you should be able to independently organize and tackle your days while working from home. Take ownership of your schedule and know how to stay productive while staying home.
- Four Week Course: $72 billed after 14 day free trial
9. PivotalTracker
This remote tool will help you work closely with your fellow law firm employees and clients. It has a unique automatic planning feature that can help you manage your billable hours in a streamlined and productive manner.
- Teams of Three: free for up to 3 collaborators/ 2 private projects
- Startup: $12.50 a month for 5 collaborators/10 private projects
- Startup: $29.17 a month for 10 collaborators/10 private projects
- Pro: $62.50 a month for 15 collaborators
- Pro: $125 a month for 25 collaborators
- Pro: $250 a month for 50 collaborators
10. Passpack
Nothing is worse than trying to remember your passwords when you’re working from home. You need to access your account, but you only have your username and password at work. Now you’re stuck. Passpack has your back. It securely organizes and stores your passwords with strong encryption methods and secure administration controls.
Even the most basic account has generous password limits. This great because we all know you have way more online accounts than you think you do. Plus, your account has two-factor authentication, so no one else is getting their hands on your passwords.
- Basic: $18 per year
- Professional: $48 per year
- Team: $96 per year
- Workgroup: $144 per year
- Small business: $480 per year
Let Me Help Your Law Firm Stay Productive
When it comes to staying productive while working from home, you need the tools that will help you stay productive and organized. You also need to prioritize the security of your work product and client information.
Sometimes, the smartest thing you can do is know when to get help. Working from home is stressful, and trying to do it all yourself can be a fail. I can help you by taking the workload of creating content for your website, blog, and other marketing materials.
